PRIVACY POLICY
 
This Privacy Statement provides information about the processing of your personal data (hereinafter also referred to as "data") by the insurance broker, COVU Insurance Solutions LLC., (hereinafter also referred to as "controller" or "we") in the use of their website, their contact form, their newsletter and in the determination and assignment of a broker/consultant suitable for you and your insurance product wishes.
 
“Personal information” means any information or opinion, whether true or not, and whether recorded in a material form or not, about an identified individual or an individual who is reasonably identifiable. In general terms, this includes information or an opinion that personally identifies you either directly (e.g. your name) or indirectly.
 
Who is the controller under California Consumer Privacy Act (“CCPA”) and whom can you contact?
 
The controller is:
COVU Insurance Solution LLC.
560 Hillside road
Redwood City, CA, 94062
608.692.1475
 
What are the purposes for which we process your data?
 
Use when visiting the website
 
When you visit our website, your browser transmits certain data to our web server to provide you with the information you have accessed. In order to enable you to visit the website, the following data are collected, stored and used for a short time:
 
IP address
Date and time of the request,
Time zone difference to Greenwich Mean Time (GMT), 
Content of the request (specific page),
Access status/http status code Each transmitted data volume,
Website from which the request comes, Browser,
Operating system and its interface,
Language and version of the browser software.
 
In addition, to protect our legitimate interests, we store this data for a limited period of time based on appropriate retention periods in order to be able to initiate a derivation of personal data in the event of unauthorized access or access attempts to our servers. 
 
When filling in Online forms
 
You have the opportunity to use our services as an insurance intermediary by registering on our website.
 
The following data are collected (please note this list is not exhaustive, as we may add more products/services at a later time and may require additional information): 
 
Name
Address
Email address,
Mobile phone number
Birth date
Contract data
 
Use within the scope of the broker contract
 
As part of your broker contract or broker subcontract , we negotiate insurance contracts (hereinafter referred to as "negotiation") and/or the support and management of already existing contractual relationships. For this purpose, data that you provide as part of the data acquisition, implementation of pre-contractual measures, consulting documentation , contract application or conclusion, communication with the product providers and contract support, is required. Your data is collected, processed and used by the broker as part of your brokerage order for contract-related advice and processing and transmitted,for this purpose, by the broker to the providers requested by it (such as insurance companies, comparison platforms) stored and used by them for application review. The associated collection and use of your data are necessary to fulfill the contract with you.



Use when processing notification of claims
 
We receive third-party data from the customer that we store and forward, as necessary to process notifications of claims from customers. In principle, we ask that we only
be informed of data that is necessary or legally required for the respective purpose (e.g.
performance or claims processing). The collection, storage and transfer therefore takes place
for the purpose of fulfilling the contract and for the purpose of fulfilling a legal obligation of the Controller. Failure to provide this data may result in the insurer not being able to process the notification of a claim or provide a suitable service experience.
 
Email inquiries
 
For inquiries, you can contact us via the email addresses provided on our website. If you send us an email, we collect, store and use your:
Name
Email address
Content of your message
Processing takes place only to the extent necessary for the processing of your inquiry and for
correspondence with you. The data collected are for the sole purpose of being able to process your request. The data collected during the transmission process are necessary to prevent misuse of the function and to ensure the security of our systems.
 
Information emails and newsletters
 
We use your contact information for direct marketing purposes. Your email address may be
used for advertising purposes if you have either given consent through a corresponding declaration or via the website in order to keep you informed of comparable insurance products and our associated services. You can withdraw your consent by clicking on the link provided in each information email and in each newsletter. You can also Opt-Out by email. You can submit your objection to advertising in relation to information emails that we send you to dataprotection@covu.com.
 
To register for our newsletter, we use the double opt-in procedure. This means that after you have registered, you will receive an email to the email address you provide to confirm your decision to receive the newsletter. If you do not confirm your registration within 24 hours, your information is blocked and automatically deleted after six months. We also store your IP address and the time of registration and confirmation. The purpose of this process is to verify your registration and, if necessary, resolve any possible misuse of your data.
 
The only information we require to send the newsletter is your email address. The provision of
further, separately marked data is voluntary and is used to address you personally. After confirmation, your email address is saved for the purpose of sending you the newsletter. 
 
Cookies
 
Cookies are small text files that are stored in the memory of your device via your browser and through which certain information flows to us. Cookies cannot run programs or transfer viruses to your computer. The COVU website uses cookies to make the website more user-friendly and effective overall.
 
Cookies we use
 
This website uses cookies, which are described below, to improve user experience:
How a website works
Cookies that are technically necessary for the function of our website or offer a service or
option requested by you, e.g. a cookie that “remembers” your personal settings, such as
selected language or similar matters.
Performance analysis of the website
We make every effort to constantly improve our website. For this purpose, cookies are used
that provide us with overall statistics about the number of visitors, which areas of a page are
viewed most, information about the city or location of the users, as well as the length of the
stay, etc.
Social Media Cookies
A cookie must be installed on your device in order for you to share content from our website
via social media channels such as Facebook or Twitter. For more information, refer to the
policies of the relevant company.
Targeting and Tracking Cookies
On certain pages of our website, we use cookies to better understand your interests when
using the internet. We do this so we will be able to offer a service tailored to your needs in the
future. These cookies collect information about the starting point of your visit, whether you
have been shown COVU content, what specific advertising material you have viewed, whether
you have accessed our website directly or indirectly, from which device you have visited our
website and what you have downloaded.
 
Your Options
 
You can also view our website without the use of cookies. You are welcome to use the settings in our cookie banner to decide which categories of cookies you want to accept. To prevent the use of cookies by your internet browser completely, you can deactivate the use of cookies using the settings of your internet browser. In addition, cookies that have already been placed can be deleted at any time via an internet browser or another software program. This is possible in all standard internet browsers. You can find out how to disable and/or delete cookies via the help functions of your internet browser. Please note that deactivating/deleting cookies may result in the website not functioning as expected. Cookies that may be required for certain features of our website are shown below. Furthermore, the deactivation/deletion of cookies only affects the internet browser used in this case. If you use other internet browsers, the deactivation/deletion of cookies must be repeated accordingly. We store these data until the end of the term of a particular cookie or until you delete the cookies. Further processing of personal data by means of cookies can be found below:
 
Cookies for web analysis
 
We use your information as part of website analyses to make it more user-friendly and conduct
market research using web analytics tools. These tools use your IP addresses either in truncated form or not at all. As the operator of this website, we have a legitimate interest in analyzing user behavior to optimize our website.
 
Google Analytics & Google Tag Manager
Our website uses Google Analytics and Google Tag Manager, web analytics services of Google
Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as
“Google”). The information generated by the cookies in Google Analytics and Google Tag Manager about your use of our website is transmitted to a Google server in the USA and stored there. For the order of the operator of this website, Google uses this information to evaluate your use of this website, create reports about the website activities and provide other services connected with use of the website and Internet for the website operator. The IP address transmitted from your browser within the context of Google Analytics and Google Tag Manager is not associated with other data from Google. You can find additional information about this at: policies.google.com/privacy?hl=en
HubSpot 
https://legal.hubspot.com/privacy-policy
 
ZoomInfo 
https://www.zoominfo.com/about-zoominfo/privacy-policy
 
Cookies for advertising purposes on our website
We use your information to display advertisements tailored to you and your interests. We
use the below tools, which use your IP address (in abbreviated or unabbreviated form) for
these purposes.
 
Facebook Pixel/Custom Audiences
We use the “Facebook Custom Audiences” feature operated by Facebook Ireland Limited,
Hanover Reach, 5-7 Hanover Quay, Dublin 2, Ireland (“Facebook”). Through this technology,
users who have already visited our website and are interested in the offer are again approached
via ad inserts with targeted advertising on Facebook. Advertising is displayed through the use
of cookies, with the help of which user behavior can be analyzed when visiting the website
and then used for targeted product recommendations and interest-based advertising.
Information about the user’s activities on the website, such as surfing behavior, visited
subpages of the website, etc., are collected.
 
You can find more information at https://www.facebook.com/about/privacy/.
 
You can disable the Custom Audiences feature at https://www.facebook.com/settings?tabR=ads. To do this, you first need to log in.
 
Google AdWords Conversion Tracking
COVU uses the online advertising offer of Google “Google AdWords” and, in the context of
Google AdWords, Conversion-Tracking. Google Conversion Tracking is an analysis service
provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA;
“Google”). When you click on an ad placed by Google, a cookie for Conversion-Tracking is
stored on your computer. These cookies expire after 90 days and do not contain any personal
data. If you visit certain websites on our website and the cookie has not yet expired, Google
and we can recognise that you have clicked on the advertisement and have been redirected to
this page. Each Google AdWords customer receives a different cookie. The information
collected using the conversion cookie is used to generate conversion statistics for us. We will
find out the total number of users who have clicked on the ad and have been redirected to a
page marked with a Conversion-Tracking-Tag. However, they will not receive any information
with which users can be personally identified.
 
You can opt out of personalized advertising at http://www.google.com/settings/ads in
Google’s Advertising Settings.
 
Additional information on how your data are handled is available at
 
Google DoubleClick
 
Google’s retargeting uses double-click cookies. This enables ads to be presented, optimized
and evaluated for you on the basis of your previous visits to this website by collecting and
storing information about your browsing behavior for marketing purposes on a
pseudonymous basis. Based on this, targeted product recommendations can then be displayed
as advertising banners on other websites. Under no circumstances do we associate this
information with data from your customer relationship or use the data to personally identify
you as a visitor to this website.
 
You can prevent Google/DoubleClick from collecting usage data by following the instructions
at the following link: http://www.google.com/settings/ads.
 
Microsoft Bing Ads
This website uses Bing Ads Universal Event Tracking, a conversion tracking service provided
by Microsoft (Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA).
This service enables us to track activities on our site if you come to our website via a Bing ad.
This is done by placing a cookie (small text file) on your device when you click a Microsoft Bing
Ads display. In particular, Microsoft and we learn the total number of users who have clicked
on an ad and have reached a previously defined target page. These data are stored by
Microsoft for 180 days. No personal information about the identity of the user is provided. If
you do not wish to participate in the Universal Event Tracking procedure, you can prevent the
collection and processing of the data generated by the cookie relating to your use of the
website by, for example, deactivating the setting of cookies in your browser settings. In
addition, it is possible to disable the receipt of advertising based on your user behavior by
Microsoft at the following link:
 
 
You can find additional information on data usage in Microsoft’s Data Privacy Policy at:
 
LinkedIn
Our website uses the “LinkedIn Insight Tag” of the LinkedIn network. The provider is LinkedIn
Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. We use the LinkedIn Insight
Tag to track the success of our ads (called “conversion”), to address visitors to our website
again and to gain additional insights into the interaction of LinkedIn members with our LinkedIn
ads. The LinkedIn Insight tag enables the collection of metadata such as IP address information, time stamps and events (e.g. page views). All data is encrypted. The LinkedIn browser cookies stored in the browser of a website visitor until he/she deletes the cookie or the cookie expires. Based on the interaction of users with our website, we can use the LinkedIn Insight tag to analyze the success of our campaigns within the LinkedIn platform or to identify target groups for the campaigns. If you are registered with LinkedIn, LinkedIn can link your interaction with our online services to your account. You can unsubscribe permanently via this link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out/. You can find additional information about the LinkedIn privacy policy at: https://www.linkedin.com/legal/privacypolicy/ .
 
FinanceAds
We use the affiliate program of finance Ads International GmbH (Hardenbergstr. 32, 10623
Berlin The script enables us to pay a so-called lead or sales commission to the partners of the
advertising network in the event of successful registration. The script will only run for users
who have accessed our websites through an affiliate partner in the FinanceAds network if the
user accesses the pages relevant to the commission. For this purpose, FinanceAds parameters
are stored locally in a cookie in the user’s browser and read on a script-based basis when calling up our website for billing purposes. The evaluation is carried out on the basis of pseudonymised data records and only for the above-mentioned purposes. Further information on privacy and data use by FinanceAds can be found in the privacy policy of FinanceAds. The cookie stored in your browser in the event of your consent is completely deleted after 90 days at the latest.
 
Facebook
Meta Headquarters 1 Hacker Way, Menlo Park, CA 94025, USA (“Facebook”).
Information on privacy at Facebook can be found here: http://www.facebook.com/policy.php
 
Twitter
Twitter, Inc., 1355 Market St, Suite 900, San Francisco, California 94103, USA; For more
information and customisation, please visit: https://twitter.com/privacy.
 
Links to Social Media Networks
You will also find links to social media networks on our website. These are not social plugins
provided by the social media provider, which already transmit data to the provider when the
page is loaded, without the users being able to influence this. There is only a link to the social
media network behind the buttons to the social media networks, including the transfer of the
website to be shared. No user data are transmitted from the website to the social media
network. If you are already logged in to the corresponding social media service at the time of
clicking the button, the release dialogue recognises this so that you can release the contents
directly. If this is not the case, you are asked to log into the social media network. From this
point on, you are on the website of the respective social media network. You can find
information below on the data processing of the respective providers.
 
Facebook
Meta Headquarters 1 Hacker Way, Menlo Park, CA 94025, USA (“Facebook”).
Information on privacy at Facebook can be found here: http://www.facebook.com/policy.php.
 
Twitter
Twitter, Inc., 1355 Market St, Suite 900, San Francisco, California 94103, USA; For more
information and customisation, please visit: https://twitter.com/privacy.
 
Instagram
Instagram is a product provided by Facebook Meta Headquarters 1 Hacker Way, Menlo Park, CA 94025, USA (“Facebook”), https://help.instagram.com/519522125107875.
 
LinkedIn
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland;


Performance Tools
Salesforce CMS System
We use the customer management system from the provider Salesforce to process user
requests faster and more efficiently. You can obtain information on privacy from
Salesforce, Salesforce Tower, 415 Mission Street, 3rd Floor, San Francisco, CA 94105:
 
With whom and how we share your information
Data processing within the corporate group
Your data is shared with affiliated companies of COVU Group to perform central data processing tasks. Your data can be processed centrally for the central administration of address data, for telephone customer service, for service processing or for joint mail processing. These companies include in particular:
COVU Inc., 560 Hillside Road Redwood City, CA, 94062
 
External service providers
COVU outsources certain processes and tasks to service providers in order to ensure the handling of complex matters that require special knowledge or cannot be assumed internally or in order to be able to fulfill the contract with you, such as hosting our website, analyses of user behavior on our websites, etc. We therefore forward your data to the following categories of recipients:
 
Insurers, insurance intermediaries, consultants, broker pools
Technical service providers
Web analytics and marketing tool
 
External service providers established in a third country (outside the US): 
Some of our service providers, including some of the aforementioned cookie providers, tools, services and web services, are fully or partially located in so-called third countries, i.e. outside the US. The transfer of your data to these service providers is carried out on a permitted legal basis.
 
Disclosure due to legal obligation
In addition, we only transmit your personal data and insofar as there is a legal obligation on our part to disclose it (e.g. to law enforcement authorities).


When will your information be deleted?
We store your data for as long as this is necessary for the above-mentioned purposes or until you have withdrawn your consent. We delete the data per data retention policies unless we determine any other legal grounds for further storage. If the data are not deleted because it is required for other and legally permissible purposes, its processing is limited. Information collected in connection with tax, commercial and (other) legal obligations is sometimes stored for a correspondingly longer period. The storage periods under these amount to up to ten years. However, it may also be the case that personal data is stored for the period during which claims may be made against COVU Insurance Solutions LLC. (statutory limitation period of three or up to thirty years).
 
What are your rights?
To show you all possibilities in the context of the collection and use of your information/personal data, we would like to draw your attention to the rights that you have in this context. To exercise any of the rights below, please email dataprotection@covu.com.
 
Right to be informed 
You can request information about how, by whom, for what purposes, and under what conditions your data are collected and used.
 
Right of rectification 
Of course, we do not want to pass on false or outdated information when using your personal information, for example to prevent misunderstandings or possible damage. Therefore, you have the option to update or correct the information we have collected about you at any time. 
 
Right to limitation of processing 
You can also require us to use your data only to a limited extent. This means that although your data is still stored, it may only be used under limited conditions (e.g. to assert legal claims).
 
Right to object
If we collect and use your information based on legitimate interests, you of course have the right to object to the use of your information.
 
Right to file a legal complaint with a supervisory authority
We are committed to complying with all laws relating to your data. However, if you believe that the use of the data concerning you violates the data privacy regulation, you have the right to lodge a complaint with a supervisory authority but we encourage you to contact us first to rectify any concerns.
 
Right to delete
Your data is deleted when it is no longer necessary for the purposes mentioned here and insofar as there are no retention obligations for us. However, if you believe that there is no legal basis for further storage, you can assert your right to erasure of the data.
 
Right to data portability
You have the right to data portability with respect to all data that you have provided to us. This means that we are required to provide you with this data in a structured, common, and machine-readable format.
 
Consent and withdrawal of consent
If you have consented to the processing of your personal data, you can revoke it at any time. Withdrawal of consent is effective for the future. The lawfulness of the processing of your data up to the time of revocation remains unaffected.
 
Children’s Privacy
Our services do not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13 unless it is with parental consent. If you are a parent or guardian and you are aware that your child has provided us with any personal information/data, please contact us via email at dataprotection@covu.com. If we become aware that we have collected personal data from anyone under the age of 13 without verification of parental consent, we will take necessary steps to remove that information from our servers.
 
Changes to this privacy policy
We retain the right to update these privacy policies from time to time. Updates to this Privacy Statement will be published on our website. Changes are valid as of the date that they are published on our website. We therefore recommend that you visit this page regularly to find out about any updates that may have been made.